PROJECT DESCRIPTION

• Project Proposal Narrative
• OANM Computing Environment
• File Submission Instructions

The Online Archive of New Mexico provides integrated, consistent, and expanded online access to information about the archival collections held by the four major repositories in New Mexico.(External websites will open in a new browser window)

• Center for Southwest Research at the University of New Mexico in Albuquerque
• Rio Grande Historical Collections at New Mexico State University in Las Cruces
• New Mexico State Archives and Records Center in Santa Fe
• Fray Angélico Chávez History Library at the Palace of the Governors, Santa Fe

This project is based on UC-Berkeley, Bancroft Library developed procedures and standards which have resulted in the American Heritage Virtual Archive Project (Berkeley, Duke, Stanford, and Virginia) and the Online Archive of California Project.

Goals of Grant:

1. Create electronic discussion list to facilitate communication among participant institutions. OANM-L@unm.edu

2. Create MS Access project management database. Database record example

3. Convert finding aids to SGML markup (1,033) using the Encoded Archival Description (EAD) format. Some are in WP electronic format, some to be re-keyed into electronic format by outside vendor. (SGML sample) (HTML sample)

4. The web-based OANM finding aid union database is hosted on a UNM General Library web server, and modeled after the Online Archive of California. The OANM site features a browse list and a search function.

5. The OANM finding aid union database will link to 400 full text/images (digital facsimiles) from a representative sampling of manuscripts as a demonstration project. Links to the images appear as thumbnail images within the contents list of the finding aids. (Sample finding aid with image links in the contents list.)

6. Identify and provide full-USMARC catalog records via OCLC for 1,000 manuscript collections from 4 participating institutions. Load USMARC records into LIBROS with hypertext links to OANM finding aid union database.

7. Process workflow. View additional work flow options.

8. The New Mexico State Library will oversee an end-user and reference evaluation program with a focus on the usability of the database to support research using primary sources in K-12 school programs and public libraries. These activities will take place over the last nine months of the project.

9. A project Advisory Board will be created to oversee the development of the database and web site. The Board will be constituted as follows: Chair, Ben Wakashige, NM State Librarian; Steve Rollins, UNM General Library; Elaine Olah, NMSRCA; Thomas E. Chavez, Palace of the Governors; historian, Cynthia Orozco, UNM, and John Grassham, Historian, City of Albuquerque.

10. Devise funding strategies to sustain and add collections to the OANM.

Grant Project Personnel:

Lead Institution: UNM General Library
Project start-date: June 1999
Project duration: 18 months (November 2000) extended to May 31, 2001
NEH funds: $328,563 (Participant cost share:$355,359)
(Writing the proposal was funded by New Mexico State Library 7/98)

UNM General Library serves as lead institution with:

• Steve Rollins, Project Director (5% cost share) srollins@unm.edu
  Nancy Dennis, Project Manager (25% cost share) ndennis@unm.edu
  Marilyn Fletcher, CSWR Project Coordinator (cost share) mfletch@unm.edu
  Manuscript Cataloger, (50% cost share)
  Administrative Assistant (5% cost share)
• Grant Funded Positions:
  Kathlene Ferris, Finding Aid Conversion Specialist (100% grant funded) kferris@unm.edu
  Systems Analyst III, (50% grant funded)
  Library Info Specialist III, 1.5 FTE (100% grant funded)
• Project Coordinators from each participating institution will be responsible for identifying and sending finding aids to UNM to be encoded and edited before the final publication. They will also form a Standards and Evaluation Committee to monitor the quality of the developing database.